Student Procedure Guide

Read the English PDF version of the Student Procedure Guide here.

Read the Spanish PDF version of the Student Procedure Guide here.

See the full procedure guide below.

2018-2019 Herndon Middle School - Student Procedure Guide

(updated 8/19/18)

Time of Day Student Expectations
Bus Stop & Bus Ride

Bus Expectations

  • All SR&R expectations apply in transit to and from school including at the bus stop and on the bus.
  • When catching a bus, students should arrive at least 5 minutes prior to the pick-up time.
  • Students may not ride a bus to which they are not assigned without prior permission from the school.
  • If you plan to travel with another student, both parents must send a written note in to the Main Office requesting approval ahead of time. This may or may not be approved for various reasons.
Arrival to School

Arrival to School

  • All walkers enter through the front door (Entrance #1) and wait in the Front Lobby until being released at 7:10 am. 7th graders will report to the Cafeteria. 8th graders will report to the Auditorium.
  • Students arriving by bus or Kiss-and-Ride should enter through the backdoor (Entrance #6). Entrance #6 doors will not be opened until 7:10, and any students arriving earlier are free to walk around to Entrance #1 if they need to wait inside the front lobby until being released at 7:10 am for admission.
  • Any student arriving to school after 7:35 should enter at Entrance #1 and report to the Main Office.
Hall Transitions


  • HMS students will:
    • Walk directly to your next class using the right side of the hall.
    • Keep hallway traffic moving and respect the space of others.
    • Keep hallways clean.
    • Keep technology use to an individual and silent level and remain alert and aware of their surroundings.
    • Maintain respectful and positive interactions with other students and staff.


  • HMS students will:
    • Use the restrooms during class change and during lunch time.
    • Flush, wash and go!

Backpack and Locker Procedures

  • Students are permitted to use backpacks throughout the school day.
  • Hallway lockers can be requested starting the first week of school.
  • For students who do request and receive a hallway locker, locker visits will be limited to before and after school and before and after lunch.
Morning Announcements

Morning Announcements

  • The daily announcements are delivered during the first five minutes of the first block of each day.
  • During that time, it is expected that students remain quiet and actively listen to the announcements.
  • During the Pledge of Allegiance, students are expected to stand or sit quietly.
  • If a student chooses not to stand, they must not disrupt others during the pledge.
  • During the moment of silence, students must remain silent.
Positive Classroom Environment

Tardy Policy

  • Students are expected to be in class on time (2 feet in the classroom when bell rings).
  • Students late to class must enter the class quietly, follow the class tardy arrival procedure by signing the tardy log and begin engaging in class.
  • Multiple tardies to class will result in calls home and/or disciplinary action.


  • Students are encouraged to use the restrooms during class change and during lunch time.
  • Students may request to use the passes in their student planner during class at the discretion of the teacher (3 per class, per quarter to the bathroom/water fountain).
  • Students must carry a pass at all times in the hall.
  • Students should use the restroom closest to their classroom. (Flush, wash and go!)
  • Students should be quiet in the hallway and return quickly and quietly.

Technology Usage

  • Students are permitted to bring their own electronic devices to school for use to support instruction.
  • Students will only use devices with teacher permission during instructional time.
  • HMS Teachers utilize red/green signs in the classroom to indicate the appropriateness of device usage.
  • If the green sign is up, the teacher has given the class permission to use devices for specific educational tasks.
  • If the red sign is up, students are not using their devices.
  • Students must follow the guidelines stated in the FCPS Acceptable Use Policy while on school property, attending school-sponsored activities, or using the FCPS network.

Student Planner Usage

  • Every student at HMS receives a planner. Bring your planner to all classes every day.
  • Record all homework assignments in the daily assignment section.
  • Replacement planners can be purchased in the main office for $5.

Student Behavior - We are HAWKS

  • Hard Working - We are prepared, where we’re supposed to be, and on task. Getting it done!
  • Advocates - We can respectfully communicate needs related to behavior, emotions, and work tasks.
  • Willing - We are flexible and willing to give things a try, even when the task is new and challenging.
  • Kind - We respect ourselves, others, and surroundings and use kind language always.
  • Socially Appropriate - We are socially appropriate when interacting with others in person and on social media.
Unity Time

Structure & Purpose

  • Unity Time is on Even days from 7:25-8:05.
  • Unity Time is listed as 8th period on student schedules.
  • This is an important time for students and staff to focus on unity and developing our positive school climate and culture of literacy.
  • This time will support our school-wide focus of the Positivity Project and Unified Literacy.
Lunch & Cafeteria


  • During the first week of school, students will have an assigned table in the cafeteria. Teachers will escort students from the classroom to the cafeteria during that week.
  • Starting on the second week of school, students will select the table they want to sit for the quarter, and seating charts for each table will be created for the quarter.
  • The cafeteria is broken up into three sections designated by a sign on the wall nearest the section.

Arrival in the Cafeteria & Lunch Line

  • Those students who bring their lunches will report directly to their table and take a seat.
  • For those who get their lunches in the lunch line, students should line up in the lines upon entry to the cafeteria.
  • No more than 8 students should be inside the lunch line at one time.

Electronic Devices

  • Electronic devices may be used in the cafeteria during lunches.
  • Earbuds should be used for music listening/video watching.
  • Students should only be using their devices. They should not use other student devices.

Leaving the Cafeteria

  • Students who need to use the restroom or leave the cafeteria for any reason must sign out in the binder at the front table.
  • Library passes are available for those students who want to visit the Library.
  • Students who have been assigned a lunch detention with a teacher will show their pass or signed planner to the administrator or staff in the cafeteria before leaving the cafeteria.
  • Any student serving a lunch detention in the ALC (Alternative Learning Center) will report to the cafeteria first before going to the ALC.

Clean up & Dismissal

  • On the first two days of each week, adult section leaders will identify the student responsible for cleaning the table for each ODD/EVEN day of the week and note their names on the seating chart.
  • Table washers are to ensure that their table is clean and work with other students at the table to throw away their trash, wipe off the table, and sweep up under and around the table.
  • With 7-10 minutes left at the end of lunch, it will be announced that it’s time to start clean up.
  • Staff members will monitor students to support them in cleaning.
  • Students will be released from the cafeteria by section.
  • Students will report to their class using the most direct and appropriate route.
HawkTime (HT)

HawkTime (HT)

  • HT is a block of the school day built in to the schedule every even day and is listed as period 10 on student schedules.
  • HT is a dedicated time for English & Math intervention and may also serve has a structured study hall time.
  • During this time, students may get assistance from one of their other teachers.
  • HT passes should be recorded starting on page 11, for 1st quarter, in the student planner.
  • Students may request to visit the library during this time to access resources or complete assignments.


  • Students who are walking home must exit the front of the building at Exits #1, #2, or #9.
  • Students catching a bus must exit the rear of the building at Exit #6. Buses depart five minutes after the dismissal bell.
  • Students getting picked up at Kiss & Ride must exit the rear of the building at Exit #6.
  • Students planning to attend the after-school program or to stay with a teacher should report immediately to their location at dismissal.
After-School Program

NightHawk - HMS After-School Program (ASP)

  • The ASP runs from 2:25-4:30 pm and consists of two blocks.
  • “A Block” is from 2:25-3:25 pm, and “B Block” is from 3:30-4:30 pm.
  • Late buses are offered on Monday, Wednesday, and Thursday and depart HMS at approximately 4:30.
  • Students may participate in clubs or activities as well as get academic assistance from their teachers on designated days.
  • Students are to remain under supervision of an adult at all times during the after-school program.
  • Prior arrangements with parents/guardians must be made before staying after school.

A3 (Assigned Academic Assistance )

  • A3 is an after-school intervention program for students who have been requested to stay after school to work with a teacher on their academics but have not shown up to do so. (i.e. students who do not show up to the teacher and instead go to an after-school club or go home at dismissal.)
  • A3 ensures that the students who are needed by teachers after school are in attendance to work on their necessary assignments.
  • Students are signed up by one of their teachers and are picked up and delivered to the classroom at the end of the day.
  • Parents are automatically notified if their child has been signed up.

Student Behavior

  • Students are expected to behave appropriately during the ASP. All school rules and expectations are in place during this time.
  • Failure to behave appropriately may result in loss of privileges which may include not being permitted to stay after school or further disciplinary action.

Attendance in ASP

  • If you are absent from school, you may not participate in the ASP that day.
  • Students who are assigned to in-school suspension may not participate in the ASP that day.

Emergency Drill Procedures

  • Students are to be silent during all emergency drills.
  • During emergency drills, students are expected to quickly and quietly follow teacher directions and remain with their class.

Assemblies & Auditorium Usage

  • When entering the auditorium for an assembly, go all the way to the left or the right and enter seats from the side aisles. Do not use the center aisle.
  • Move all the way to the front of the auditorium, filling in each row entirely. All seats should be filled before starting a new row.
  • When exiting the auditorium, students will be dismissed from the back first and will utilize the center aisle.
  • School staff may dismiss some students through the front right door, pay attention to staff direction.
  • Students should show respect and appreciation by listening and responding appropriately.
  • Students are expected to remain seated and wait for instructions from school staff before being dismissed from the auditorium.

Clinic Procedures

  • Students must obtain permission and a pass from their classroom teacher in order to visit the clinic.
  • If students are not feeling well, a pass to the clinic should be requested.
  • Student’s should not spend prolonged periods of time in the bathroom if they are not feeling well.

Resource Wing Access

  • Students must obtain permission and a pass from their classroom teacher or staff member in order to visit the Resource Wing. The Resource Wing does not provide free snacks. Students signed up for the H3 program should come at the designated H3 program times.  

Field Trips

  • All SR&R expectations apply in transit to and from field trips as well as at the field trip location.